Cannabis QA compliance checklist

Why Use a Cannabis QA Compliance Checklist?

A structured checklist acts as a daily reminder and record for tasks that must be done to meet quality standards. Businesses using a checklist are better prepared for inspections and less likely to miss critical steps that could lead to costly non-compliance.

Key benefits include:

• Consistency: Ensures all processes follow approved procedures every time.

   

• Transparency: Provides clear records for internal audits and external inspections.

   

• Efficiency: Saves time by outlining clear, repeatable steps for staff.

   

Essential Elements of a Cannabis QA Compliance Checklist

Below are the core sections every cannabis QA compliance checklist should cover. While each business may need custom details, these elements form a strong foundation.

1. Standard Operating Procedures (SOPs)

SOPs are written instructions for carrying out routine operations. They must be:

• Clear, detailed, and approved by quality managers.

   

• Reviewed and updated regularly.

   

• Accessible to all relevant staff.

   

2. Supplier and Raw Material Verification

Before raw materials enter production, verify that:

• Suppliers are licensed and reputable.

   

• Certificates of Analysis (COAs) are valid and reviewed.

   

• Incoming materials are checked for contamination.

   

Checklist points:

• Verify supplier license status.

   

• Inspect delivery for damage.

   

• Review COA for each batch.

   

3. Facility and Equipment Maintenance

Well-maintained facilities and equipment reduce contamination risks and ensure accuracy.

Include:

• Regular cleaning schedules.

   

• Equipment calibration records.

   

• Pest control logs.

   

Routine checks:

• Daily facility cleaning.

   

• Monthly deep sanitation.

   

• Quarterly calibration verification.

   

4. Employee Training Records

A trained workforce is critical. Document:

• Onboarding and role-specific training.

   

• Refresher courses.

   

• Sign-offs from trainers and trainees.

   

Keep training logs up to date and accessible for audits.

5. Batch and Production Records

Every product batch must be traceable.

A checklist must cover:

• Batch numbers.

   

• Production dates and times.

   

• Staff responsible at each stage.

   

• Deviations and corrective actions, if any.

   

6. Quality Control Testing

Testing verifies product safety and potency. Ensure:

• Sampling is random and representative.

   

• Tests cover contaminants, potency, and moisture content.

   

• Results are documented and reviewed by qualified personnel.

   

Store test results securely and link them to batch records.

7. Product Storage and Transportation

Finished products need controlled conditions to prevent spoilage or loss.

Checklist items:

• Storage temperature and humidity monitoring.

   

• Secure packaging and labelling.

   

• Transportation logs with chain-of-custody details.

   

8. Complaint Handling and Recalls

Having a plan for complaints protects consumers and reputation.

Include:

• Procedure for logging complaints.

   

• Investigation process.

   

• Clear recall steps if a product poses a risk.

   

9. Internal Audits

Routine self-checks keep your QA system reliable.

Audit checklist:

• Review SOPs for relevance.

   

• Check training logs.

   

• Inspect production and batch records.

   

• Identify non-conformances and corrective actions.

   

10. Continuous Improvement

An effective QA system should adapt to findings.

Checklist points:

• Hold regular review meetings.

   

• Record process changes.

   

• Communicate updates to staff.